Any Cookie Moms Here?

Malinda - posted on 02/26/2009 ( 8 moms have responded )

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Hello. I was wondering if anyone happened to be their troop's Cookie Mom. I have a Kindergarten Daisy troop so this was our first cookie experience. My co-leader and I decided to handle the cookie duties and, well, after our first go at it all, I was looking for any advice/tips on how to keep it all organized and running smoothly for next year. We have had a lot of order adjustments and trading after the initial cookie distribution. We are hoping we sell our remaining boxes at our cookie booth this weekend so we can be done with it. We have not had fun. Please share anything you believe is helpful and works for you (besides finding an official cookie mom; volunteers are hard to come by for this task). Thanks.

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Molly - posted on 10/29/2009

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I know this is old news but here's a tip for planning for next season: I always go shopping the week before cookie booth sales start and my daughter and I pick out good healthy quick food to have on hand for sales. We usually pick fruit, yogurt, lunch meat, pretzels, crackers, cheese, applesauce, cocoa mix, and instant soup mix. Then we section it all out into baggies of individual snack size and put it in little crates in the fridge and on the kitchen counter. This becomes our dinner for the whole sale. I get the thermos and an insulated lunch bag out of our camping gear. Every day it takes us about five minutes (including time for the water to heat) to throw together a good, quick, eat on the go meal. This saves us a lot of money and time at deli's and fast food joints. There's nothing worse than being at a sale with a young girl who is hungry and cold when you aren't prepared to handle it. Makes me grumpy! I also prepare meals to put in the crock pot in the morning so the boys can eat something good, too.

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Julie - posted on 08/25/2010

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Here is a great site sale worksheet The cookies may be different but it helps a lot: http://www.girlscoutshcc.org/gshccadmin/...

Also I am troop leader of 18 girls and Cookie Mom: I have one Room of my house that is dedicated to Cookies. I keep them all stacked by type of cookie. My mom's that run the site sales use the form that I posted the link to. When they come in and bring all site sale items back to me I take inventory of what they have left and what they sold , make sure all $$ is accounted for. Then I put all cookies in with the whole inventory and take a total inventory every night. I also keep a reuseable bag hanging on the back of the door for pens pencils recipt books inventory and $$.

This will be my 3rd year selling cookies and every year all the leaders feel the same way ... but in the end we always manage to balance it out that does not mean that the Troop will have to buy cookies we just look at it this way .. They will have cookies for thier snacks at meetings. It is a very crazy time.. I agree... I have plenty of parents that are willing to sell at site sales and pre sell but that don't want to have to house the cookies... In the long run I would rather have mom's out with the girls and me dealing with inventory and have the cookies in my possestion than the other way around.

Linda - posted on 08/15/2010

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I think every leader feels that way the first year, but you learn to trust. Recruit a cookie mom, make sure SHE signs the paper that she is responsible for the cookies and money, let her handle it. Cookie booth sales can be fun. We have learned that it is easier to break up a 4 hour sale into 2 to 3 time slots with our girls, it elviates any bathroom, snack breaks. We try to have our booth sale in front of the supermarket on the Saturday before Easter. It is a great dessert idea for company, or set up an Easter basket filled with boxes of gs cookies and a stuffed bunny. People need visuals!!! Also, photocopy some ideas for recipes with gs cookies!!! Good luck next cookie season!

Rachel - posted on 04/11/2009

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This year I had two Moms pair up to be our Cookie Mom. It was great. I did it last year and was so glad to turn it over. I can handle a troop of girls, but counting 100s of boxes of cookies was beyond me. My daughter was a major cookie pusher this year (Over 500 boxes personally sold). I could not even keep her orders straight and still have about 40 boxes in my living room to be delivered and shipped overseas.

I used 2 Excel spread sheets. I know a bunch of our parents used eBudde but I think my Excel spread sheet was about as good as I was going to get it. :)

Liz - posted on 03/24/2009

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This was my 4 year as cookie chair.  It went really well, practice makes perfect.  I have had plenty of nightmare scenarios to teach me good lessons so each year it gets better.  I made my own excell spreadsheet to keep track of all the cookies.  I have 3 troops of my own and 9 troops in my 3 towns so I have to be pretty well organized.  My first advice would be keep your cookie reciept book with you at ALL times and write everything down including, cookies, counts, and conversations.  After a while, my mind goes numb. My husband has learned that cookie month is a good time to not talk to me or ask me anything.  LOL  He is a VERY good sport, most of the time :(    In some strange, sick, insane way...I LOVE COOKIE time. I am pushed to my maximum and it feels great!  I am a SaH mom of 4 and it is my excitement.   

Malinda - posted on 03/08/2009

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Yes, thank goodness we are sold out of all cookies!! Karen, like you, we didn't really trust anyone else to do it, but we just may next year. We are collecting monies at our meeting on Tuesday, so hopefully everything will go smoothly.

Karen - posted on 03/08/2009

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This is my first year also - I am a leader of a Daisy/Brownie Troop (9 Daisies and 4 Brownies).  The cookie distribution was not fun for me...too many moms trying to help and getting everything messed up - wrong boxes going with incorrect scouts, etc.  I have some pretty aggressive mom helpers and I just need to learn to not let them take charge...I Am the leader!  We are now selling our extra cookies at our Lenten fish fry (sold 88 boxes for the first try) and at all Masses at church next weekend.  Remember you are the leader so don't let the other moms overstep their boundaries - I'll remember that for next year.  I don't know if I would trust anyone else to be our official cookie mom - no one just yet at least.  Hang in there...have you sold all your cookies?  It'll be better next year - you'll know what not to do for sure!  TTL, Karen

Kendelle - posted on 02/27/2009

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If you want to send me yoru email, I'll send you the sheet I used to keep our troop organized.  I've tweaked it about a million times to make it better as I go.

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